Documents We Coordinate
Virginia handles documents connected to Virginia public officials and Virginia notarizations. Greenhouse reviews the document before submission and coordinates the appropriate Virginia apostille or Great Seal authentication based on the destination country.
Common Virginia Files
- Virginia-notarized documents
- Virginia birth, death and marriage records
- Virginia Circuit Court records
- Virginia State Corporation Commission records
- Powers of attorney and affidavits notarized in Virginia
- School or professional records properly prepared in Virginia
Virginia Routing Rules
Virginia does not authenticate out-of-state or federal documents. Federal records, including FBI background checks, go to the U.S. Department of State. Out-of-state records generally must be authenticated by their issuing state.
Current Virginia Document Rules
Virginia currently requires many eligible records to be recently issued and has specific requirements for notarized documents, vital records, court records, and SCC documents. Greenhouse checks the document against the current state requirements before submission.
SubmitSend a clear copy or description of the Virginia document.
ReviewWe confirm the Virginia issuing/notarizing authority.
PrepareAny eligible Virginia notarization or certified-record step is completed.
VirginiaThe file is submitted for the appropriate apostille or authentication.
ReturnCompleted documents are checked and returned.
Processing note: Important for international files: the Virginia Secretary of the Commonwealth currently states that it cannot authenticate an electronic notarization with an Apostille or Great Seal. If your document is intended for apostille, tell Greenhouse before choosing remote online notarization.
