Commissioned in Virginia  ·  In-Person U.S. Dept. of State Access  ·  Serving Clients Nationwide
Washington, DC · Nationwide Clients

Federal Apostille & Authentication Services

Greenhouse coordinates qualifying U.S. federal documents through the U.S. Department of State for international use, with nationwide intake and Washington, DC processing support.

View Federal Document Process ↓
Federal Document Service

Qualifying Federal Documents

Federal documents follow a different route from state-issued or state-notarized records. Greenhouse reviews the issuing federal authority, destination country, and document format before preparing the Department of State submission.

Common Federal Files

  • FBI Identity History Summary / background checks
  • Federal court documents
  • Certain DHS / naturalization-related documents
  • USDA animal, plant and export certificates
  • HHS pharmaceutical or export certificates
  • USPTO, IRS, SSA, EPA, OPM and other qualifying federal records

U.S. Department of State Route

For qualifying federal documents, the destination country determines whether the U.S. Department of State issues an apostille certificate or an authentication certificate. Non-Hague files may require an additional embassy or consular legalization stage after federal authentication.

Important Preparation Note

Eligible original federal documents should not be notarized simply to obtain an apostille or authentication. Greenhouse reviews the federal document before submission so the correct original or certified-copy format is preserved.

SubmitSend the federal document and destination country.
ReviewWe verify the issuing agency, signature, seal, and document format.
PrepareThe federal request package and required submission information are assembled.
State Dept.Greenhouse coordinates U.S. Department of State processing.
ReturnCompleted documents are checked and returned or advanced to embassy legalization.
Processing note: The U.S. Department of State currently requires Form DS-4194 and charges a government fee per document. Current fees, processing times, and submission requirements are verified before filing.
For Agencies & Professional Partners

White-Label Document Processing

Greenhouse can serve as the Washington, DC federal authentication desk for law firms, agencies, apostille companies, corporate teams, and other nationwide referral partners.

White-Label Apostille & Authentication Partnerships
Related Greenhouse Services
Apostille & AuthenticationFBI ApostilleVirginia ApostilleDC AuthenticationMaryland ApostilleRemote Online NotaryAgency PartnershipsCountries & Embassy Requirements
Federal Documents

Request a Document Review

Tell us which federal agency issued the document, what type of document it is, and the destination country. We’ll confirm whether federal apostille, authentication, or an additional legalization step applies.

Secure request intake. Greenhouse will review your document details and follow up with next steps.

Professional Partner Resources
Translation Agencies Adoption Agencies Immigration Law Firms Corporate Documents White-Label Partnerships
Christina, founder and lead notary at Greenhouse Notary
Meet Christina

Christina

Founder · Lead Notary & Document Processing Manager

Christina brings more than a decade of federal acquisition and client-service experience to Greenhouse. She holds an MBA, is PMP-certified, and maintains an active federal Public Trust clearance. Commissioned as a Virginia Notary Public, she coordinates document services across Virginia, Washington, DC, Maryland, and Delaware, with a focus on dependable execution, careful document handling, and clear communication. Throughout her career, Christina has been recognized for client service and performance, including an excellence award from Deloitte for successfully serving clients.